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What Staffing Firms Actually Say.

Hear how recruiters, managers, and agency leaders are saving time and placing candidates faster.

Sound Familiar?

The problem isn't your team. It's that the software was never really built for how a staffing firm operates. You've been working around it so long it started feeling like just how recruiting works.

See what changes
Your team is busier. Your headcount isn't.

Your team is busier. Your headcount isn't.

Volume keeps climbing every quarter. The platform you're on was sized for half this much.

Your tools don't talk to each other.

Your tools don't talk to each other.

ATS here, CRM there, a scheduling link in a separate tab — every handoff is a place a candidate falls through.

AI showed up in the demo. Not in your day.

AI showed up in the demo. Not in your day.

You've sat through the pitch decks. You're still sorting resumes by hand and chasing candidates who went cold weeks ago.

You call support and get a ticket number.

You call support and get a ticket number.

You upgrade and get a new pricing tier. Somewhere along the way you stopped being a name and became an account number.

It works the platform's way, not yours.

It works the platform's way, not yours.

Rigid pipelines, fixed stages, a workflow you can't touch without a support ticket. Your process bent to fit the software.

Sound Familiar?

The problem isn’t your team. It’s that the software was never really built for how a staffing firm operates. You’ve been working around it so long it started feeling like just how recruiting works.

It works the platform's way, not yours.

Rigid pipelines, fixed stages, a workflow you can’t touch without a support ticket. Your process bent to fit the software.

Your tools don't talk to each other.

ATS here, CRM there, a scheduling link in a separate tab — every handoff is a place a candidate falls through.

AI showed up in the demo. Not in your day.

You’ve sat through the pitch decks. You’re still sorting resumes by hand and chasing candidates who went cold weeks ago.

You call support and get a ticket number.

You upgrade and get a new pricing tier. Somewhere along the way you stopped being a name and became an account number.

It works the platform's way, not yours.

Rigid pipelines, fixed stages, a workflow you can’t touch without a support ticket. Your process bent to fit the software.

AI That's Actually In Your Workflow.
Not on the Roadmap.

In 2026, every recruiting platform has “AI” on its website. Most mean a matching algorithm you can’t see and a chatbot you can’t configure. Exelare’s AI is different, it’s embedded across the full recruiting lifecycle, with advanced AI capabilities built into the platform.

Search your database like you'd ask a colleague

Type what you’re looking for in plain language “senior React developers in Austin open to contract work” and Exelare’s AI searches your entire candidate database instantly. No Boolean strings. No saved search syntax to remember.

Know Why a Candidate Fits Before You Submit

Exelare scores every candidate against your job requirements and explains why: key strengths, potential gaps, overall fit. Prioritize faster, and share the AI analysis with clients so hiring managers can review submissions without the back-and-forth.

Your AI that reaches out while you focus elsewhere

Exelare’s AI can initiate outreach calls to candidates on your behalf, qualifying availability, gauging interest, and logging the outcome, before a recruiter makes a single call.

Stop wasting recruiter time on unqualified applicants

Automatically screen candidates before the first conversation. AI-generated questionnaires collect the answers you need, score responses in real time, and move qualified candidates forward while filtering out the rest.

Brief yourself in 10 seconds, not 10 minutes

Before every call, Exelare’s AI generates a plain-English summary of a candidate’s profile, history, and fit for the role. Your recruiters walk into every conversation prepared.

Your old database is a goldmine you haven't touched

Upload hundreds of CVs at once. Exelare parses, maps, and structures every record automatically. And for candidates who went cold, AI Resume Recovery surfaces them again, with updated context, so no placement opportunity stays buried.

Ask it anything about your pipeline

Search your database, pull a report, surface a candidate — in plain language. No Boolean strings. No advanced filters to learn. Just ask, and the platform answers.

Connect AI Tools Directly to Exelare

Connect Exelare to MCP-enabled AI assistants and let them search candidates, retrieve records, answer recruiting questions, and automate repetitive tasks—all while working with live data from your ATS & CRM.

Built as One System.
Not Stitched Together.

Most recruiting platforms are layers, ATS core, automation bolted on, AI licensed separately, communication tools added as an integration. Exelare was built as one system from the start. That’s why what takes three tools at other firms takes one screen here.

A candidate screened is a candidate moved.

Questionnaire responses don’t sit in a separate tool — they score, filter, and advance candidates through your pipeline automatically. No manual triage.

Every conversation, one record.

WhatsApp, email, SMS, call log — every touchpoint with a candidate appears in a single timeline. Anyone on your team picks up exactly where the last person left off. Exelare was built as one system from the start. That’s why what takes three tools at other firms takes one screen here.

Recruiter work flows forward, not sideways.

When a CV gets parsed, it’s already in the system. When a match gets flagged, it’s already in the pipeline. The next step is always one click — never a copy-paste.

Managers see what matters without asking for it.

Recruiter activity, pipeline health, submission rates, surfaced automatically in dashboards your team actually configured. No BI tool required.

Built Around Your Process. Not the Other Way Around.

The most common complaint from agencies switching to Exelare: “Our last platform forced us to work its way.”
 Every pipeline stage, view, field, and dashboard in Exelare are configurable to match how your firm actually operates. No IT department required.

Custom Pipelines

Define your own hiring stages for every role type and client. No fixed templates. No rigid defaults. Your process, exactly.

Custom Views & Dashboards

Every recruiter sees what matters to them. Every manager sees what they need to track. One platform, as many views as you need.

Workflow Automation

Set rules that trigger automatically follow-up emails, stage transitions, task assignments. Exelare handles the logistics so your team handles the relationships.

Custom Pipelines

Define your own hiring stages for every role type and client. No fixed templates. No rigid defaults. Your process, exactly.

Custom Views & Dashboards

Every recruiter sees what matters to them. Every manager sees what they need to track. One platform, as many views as you need.

Workflow Automation

Set rules that trigger automatically follow-up emails, stage transitions, task assignments. Exelare handles the logistics so your team handles the relationships.

The Small Things That Save Hours Every Week.

Big features are easy to demo. What actually determines whether recruiters love a platform is what happens in the first 30 minutes of every working day. Exelare is built with the micro-workflow in mind.

Pipeline Sprint

Move through your entire candidate pipeline fast, keyboard-driven, no click hunting required. Built for the part of the day where speed is everything.

Hover Insights

Hover over any candidate record and see the context you need without opening a new screen. Save seconds on every lookup. Save hours every week.

Keyboard Navigation

Keyboard Navigation

Power users can navigate the entire platform without touching a mouse. For recruiters who live in the system, this is a productivity multiplier.

Power users can navigate the entire platform without touching a mouse. For recruiters who live in the system, this is a productivity multiplier.

Quick Preview

Quick Preview

Review a candidate at a glance without loading their full profile. For high-volume screening, this alone changes how fast your team moves.

Review a candidate at a glance without loading their full profile. For high-volume screening, this alone changes how fast your team moves.

Saved Lists

Build dynamic candidate lists based on any criteria and save them for instant access. Your shortlists, your talent pools, always one click away.

Advanced Filters

Filter by anything — skills, location, experience, custom fields, activity history. Surface the right candidates without a search refresher course.

Candidate Blacklisting

Candidate Blacklisting

Flag candidates who aren’t right for specific roles or clients — and never surface them again in the wrong context. Clean pipelines, fewer mistakes.

Flag candidates who aren’t right for specific roles or clients — and never surface them again in the wrong context. Clean pipelines, fewer mistakes.

Native Resume Viewing

Native Resume Viewing

Open and review resumes directly inside the platform — no downloads, no switching to a separate viewer. One less tab between you and the next candidate.

Open and review resumes directly inside the platform — no downloads, no switching to a separate viewer. One less tab between you and the next candidate.

Recruiter Activity Tracking

See time-to-submit, time-to-fill, and recruiter activity in real time — built into the platform, not bolted on through a separate BI tool. No more flying blind.

Every Channel. One Platform. Zero Tool-Switching.

While other firms rely on separate tools to manage WhatsApp, email, SMS, and phone calls, Exelare brings every candidate interaction into one screen and one unified timeline—so anyone on your team can see the complete conversation history and pick up exactly where the last person left off.

Jennifer

Senior Product Designer

91% Match Score

Austin, TX

4 Years

June 28 • 10:33 AM

Seen

Candidate Contacted on WhatsApp

Hi Jennifer, I came across your profile and think you’d be a great fit for our Senior Product

June 28 • 10:46 AM

Questionnaire Delivered

Pre-screening questionnaire sent via SMS.

June 28 • 11:18 AM

Candidate Replied

“Thanks for reaching out. I’d be interested in learning more about the role.”

June 28 • 1:02 PM

AI Outreach Call Completed

AI introduced the opportunity, confirmed availability, salary expectations, and…

View Call Summary

June 28 • 1:08 PM

June 29, 2026 • 3:00 PM

Screening Interview Scheduled

30-minute introductory call with Hiring Manager.

June 29 • 3:37 PM

Zoom Interview Completed

Round 1 completed. Candidate advanced to Technical Interview.

View Recording

June 29 • 4:05 PM

July 2, 2026 • 11:00 AM

Technical Interview Scheduled

July 2, 2026 • 11:00 AM

60-minute interview with Engineering Panel.

Thinking About Switching ATS Platforms? You’re Not Alone.

Many agencies come to Exelare from Bullhorn, CEIPAL, or JobDiva — or simply questioning whether their current ATS still fits the way their recruiters work today.

The Reasons Are Often Familiar

Why Agencies Consider Exelare

Exelare

Larger Enterprise ATS Platforms

AI & Automation

Practical AI tools built for recruiter workflows

Often packaged separately or tied to larger product suites

Configurability

High flexibility without unnecessary complexity

Powerful, but often requires more setup and administration

Onboarding

Designed to get teams productive quickly

Can involve longer implementation cycles

Support Experience

Personal, responsive, and familiar with your agency

May feel less personal for smaller and mid-sized firms

Value

Strong feature set at a practical price point

Costs can increase with packages, add-ons, and implementation needs

Why Agencies Consider Exelare

Exelare

Larger Enterprise ATS Platforms

AI & Automation

Practical AI tools built for recruiter workflows

Often packaged separately or tied to larger product suites

Configurability

High flexibility without unnecessary complexity

Powerful, but often requires more setup and administration

Onboarding

Designed to get teams productive quickly

Can involve longer implementation cycles

Support Experience

Personal, responsive, and familiar with your agency

May feel less personal for smaller and mid-sized firms

Value

Strong feature set at a practical price point

Costs can increase with packages, add-ons, and implementation needs

The Work Doesn't Stop After Placement

Keep recruiters, candidates, and clients connected with built-in portals, timesheets, and invoicing.

Timesheets

Track hours, approvals, and billable time without leaving Exelare

Invoicing

Bill clients directly from completed timesheets — no exports, no reconciliation

Candidate Portal

Candidates check status, submit documents, and stay engaged without calling your recruiters

Hiring Manager Portal

Clients review submissions, leave feedback, and approve candidates in one shared view

Straightforward Pricing. Flexible for Growing Teams.

Exelare is built to give staffing and recruiting firms powerful ATS, CRM, automation, and AI capabilities without confusing enterprise pricing.

100% Money Back Guarantee

100% Money Back Guarantee

Core Recruiting

A strong option for recruiting teams that need a flexible ATS and CRM with essential recruiting workflows.

Per User

$89

/Monthly

Renews at $89/mo

Get Started
  • ATS and Recruitment CRM
  • Candidate, client, contact, and job management
  • Pipeline management
  • Email and SMS communication tracking
  • Workflow automation
  • Reporting
  • Office 365 and email integration
  • Free training
  • Help with customization
  • Personal support from the Exelare team

Exelare AI Complete

For recruiting teams that want Exelare’s full AI-powered recruiting capabilities.

Per User

$109

/Monthly

Renews at $109/mo

Get Started

Includes everything in Core Recruiting, plus:

  • AI Candidate Rating and Match Analysis
  • AI Candidate Reach Out
  • AI-powered Questionnaires
  • AI Assistant features
  • Advanced automation capabilities
  • Enhanced candidate screening and review tools
  • Advanced recruiter productivity features
  • Free training
  • Help with customization
  • Personal support from the Exelare team

AI Agentic Calling

Exelare’s AI Agentic Calling helps automate initial candidate outreach, qualification, availability checks, and screening conversations.

Per User

$0.25

/minute

1,000 calling minutes for $250

Get Started

AI Calling can help:

  • Contact candidates automatically
  • Confirm job interest
  • Verify availability
  • Ask screening questions
  • Capture responses inside Exelare
  • Notify recruiters when candidates are ready for follow-up

Try Exelare Today

Free training. Customization help. A money-back guarantee for qualifying new customers. No enterprise complexity. No self-service trial where you’re left to figure it out alone. No weeks of waiting to see if it fits. 

Book a Demo

See how Exelare fits your agency’s current workflow. No generic sales presentation.