If your recruiting team is using an Excel spreadsheet or maybe a customer relationship management (CRM) platform to handle their sourcing, interviewing, and hiring processes, you are operating under a handicap. Today’s applicant tracking systems (ATS) are designed specifically for the recruiting function and they give your team the ability to automate manual tasks that are slowing down your time to hire. Here’s how these platforms work and how they can help your business.
Understanding the ATS
Today, an ATS can help you handle the entire sourcing and hiring process. Many employers rely heavily on these tools to administer the hiring process. The information is captured securely in a candidate database that helps screen and interview candidates, test their skills, and handle everything from reference checks to new hire paperwork. If your company is using multiple databases or software to handle these processes, you are not working as efficiently as you should.
The best ATS systems today can:
- Post a job to multiple job boards with the click of a button. There are no manual uploads to individual job boards.
- Handle the application process completely by allowing candidate’s a smooth one-click upload of their resume directly into the ATS database.
- Alert the recruiter with an email when the new application comes in.
- Automate emails thanking the candidate for their application. You can also automate workflows like sending out a background check or a rejection letter.
- Allow for sophisticated tagging and querying of specific candidate skills that allow your recruiters’ fast access to the talent they need.
- Sort candidates by the job they applied for.
- Send and record all correspondence into one candidate record. You don’t have to jump to Outlook or Gmail to email a candidate, and you don’t have to manually text either. Simply use the ATS to contact the candidate in whichever form you prefer. That correspondence is automatically tracked into the candidate record so you have documentation on what was communicated with the applicant.
- Track where the candidate applied from then allow you to run reports on which source yielded the best candidates for the job.
An ATS keeps you legal in the sense that these systems are designed to track every aspect of the candidate and employee hiring process. Many of these systems have great reporting features. For example, Exelare offers some customizable features that allow a business owner or the manager of a recruiting team to track individual employee performance over time:
- Exelare dashboards allow you to keep an eye on the trends for individuals, groups, and by job or client to easily see at a glance any red flags that need correcting.
- Reporting is a particular benefit of Exelare. Sophisticated but easy-to-use reporting analytics can create reports to drill down into even the smallest activity details.
- Tracking customized key performance indicators (KPIs) is easier with Exelare. The platform offers myriad tracking options of any key data point that matters to your team.
Partner With Exelare!
There is no question that an ATS could help improve the performance of your hiring team. Why not talk to Exelare about a free demo and start to imagine the possibilities?