The world has experienced a significant shift in how we work due to the COVID-19 pandemic. As a result, virtual interviews have become the norm for hiring processes, enabling employers to connect with candidates remotely. Successful virtual interviews require careful planning and execution to ensure a smooth and efficient process. This blog will explore the best ways to conduct successful virtual interviews and maximize your chances of finding the right candidate for your organization.

How Can You Conduct a Successful Virtual Interview?

Prepare and Test the Technology

Don’t assume your tech will always work. Prepare and test your video conferencing technology to avoid technical glitches during the interview. Ensure a stable internet connection and use a reliable video conferencing platform. Familiarize yourself with the platform’s features, such as screen sharing and recording. Test the audio and video quality to ensure clear communication throughout the interview.

Create a Professional Environment

Find a quiet and well-lit area in your home or office to conduct the interview. Minimize distractions by turning off notifications on your computer or mobile device. Dress professionally to establish a formal atmosphere and set the right tone. Encourage the candidates to do the same and provide guidelines on appropriate attire beforehand.

Set Clear Expectations

Set clear expectations with the candidates about the interview process. Provide them with detailed instructions about the interview format, duration, and any specific requirements such as presentations or technical assessments. Share the names and roles of the interviewers in advance, allowing candidates to research and prepare accordingly. Clear communication and transparency build trust and ensure a smooth interview process.

Structure the Interview

Just like in traditional face-to-face interviews, structuring virtual interviews is essential. Create an interview plan with questions assessing the candidate’s skills, experience, and cultural fit. Use behavioral, situational, and technical questions to gather comprehensive insights. Allow sufficient time for candidates to ask questions, demonstrating their interest and engagement. Remember to allocate breaks between interviews to avoid scheduling conflicts and maintain focus.

Engage and Build Rapport

Virtual interviews can sometimes feel impersonal, making it challenging to establish a connection with the candidates. To overcome this:

  1. Focus on building rapport and engaging the candidates throughout the interview.
  2. Begin with a warm welcome and an introduction to create a friendly environment.
  3. Use open-ended questions to encourage candidates to share their experiences and insights.

Active listening and maintaining eye contact (looking at the camera) demonstrate attentiveness and interest.

Follow Up and Provide Feedback

After each virtual interview, promptly follow up with the candidate to express your appreciation for their time and participation. Provide feedback to candidates, highlighting their strengths and areas for improvement. Constructive feedback helps candidates develop and reflects positively on your organization’s professionalism and commitment to a fair hiring process.

Exelare Improves the Candidate Experience

Virtual interviews have become integral to the hiring process, offering convenience and flexibility. Having the right technology for the discussion is only part of the process. Exelare offers integrated staffing software that improves the candidate experience at each step of their engagement. Talk with our team today about how we can help your recruiting and candidate management efforts.