Running a successful nanny staffing agency is not just about finding good nannies — it’s about building efficient, trustworthy, and smooth processes. One of the most powerful ways to do this is by using customized forms that streamline operations, improve candidate quality, and deliver a better client experience.

At Exelare, we’ve partnered with leading nanny agencies to design specialized forms that optimize every step of their staffing workflow. Here’s a closer look at the essential forms we’ve developed and how they help nanny staffing firms operate at peak performance:

1. Nanny Profile Form (BIO Form)

The Nanny Profile Form is a beautifully structured bio form that showcases a nanny’s complete professional profile to potential families. It includes:

  • Personal and professional background
  • Childcare experience and certifications
  • References and regulatory documents
  • Personality traits and availability

Impact:
Families get a comprehensive view of each nanny before making a decision, improving placement quality and client satisfaction.

2. Family/Job Create Form

The Family/Job Create Form allows families to submit detailed requirements for a nanny position, such as:

  • Number and ages of children
  • Work hours and responsibilities
  • Special needs or preferences
  • Compensation and benefits

Impact:
This ensures accurate job descriptions, minimizes mismatches, and speeds up the matching process.

3. Candidate Application Form

The Candidate Application Form is a seamless online form where nannies can apply directly to job openings by submitting:

  • Personal information
  • Work history and certifications
  • References and availability

Impact:
Faster candidate intake, real-time data capture, and immediate candidate funnel creation — all without manual data entry.

4. SOS Form (Urgent Hiring Requests)

Sometimes, families need a nanny urgently due to unexpected events. The SOS Form allows clients to:

  • Quickly submit urgent childcare needs
  • Highlight special instructions or temporary assignments

Impact:
Agencies can prioritize and respond to urgent requests efficiently, leading to better client trust and loyalty.

5. Reference Form

Validating a nanny’s credentials is critical. The Reference Form allows previous employers or families to easily:

  • Submit feedback on the nanny’s performance
  • Confirm reliability, trustworthiness, and skills

Impact:
Structured and verified references create a higher standard of candidate vetting, reducing risks for families and agencies alike.

Why Custom Forms Are a Game Changer

Custom forms are not just about data collection — they are about creating a predictable, scalable, and client-friendly staffing process. Here’s why nanny agencies that use optimized forms win:

  • Consistency: Every candidate and client submission follows a standardized process.
  • Speed: No manual paperwork or back-and-forth emails — everything is digitized.
  • Quality: Better inputs lead to better matching and happier families.
  • Trust: Professional, detailed documentation builds trust with both candidates and clients.
  • Scalability: Easy to expand operations without additional admin burden.

Final Thoughts

In today’s competitive nanny staffing landscape, firms that invest in streamlined technology and smart processes will stay ahead. Our custom forms are helping nanny agencies automate tedious tasks, improve candidate matching, and deliver white-glove service to families.

If you’re looking to optimize your nanny staffing operations or want to see a demo of these forms in action, contact us!