Ever wonder how recruiters sort through thousands of job applications for every single job posting? It would require thousands of manhours to read and evaluate each resume manually. That’s why most companies use an Applicant Tracking System (ATS), a software that automates the hiring process and makes it easier and faster for recruiters to find the best candidates. But how does an applicant tracking system work, exactly?

An ATS is a smart software that scans, scores, and ranks resumes based on how well they match the job and company requirements. It also helps recruiters manage and communicate with candidates through one easy-to-use platform. You can schedule interviews, sync calendars, and track candidate records with the ATS.

An ATS can make hiring a breeze for recruiters as well as candidates. It is useful for various hiring scenarios and needs, whether you are looking for diverse talent, seasonal staff, or remote workers, as it simplifies e-recruitment.

How an Applicant Tracking System Works Behind the Scenes

An ATS is a complex software system that uses various technologies and algorithms to perform its functions. Knowing what to look for in an ATS is crucial for selecting the right one. Some of the key components of an ATS are:

  • The Database: This is where all the information about the candidates, jobs, hiring managers, and other relevant data are stored and organized. The database can be hosted on-premise or on the cloud, depending on the preferences and security needs of the organization.
  • The Parser: An applicant tracking system extracts relevant information from resumes, such as name, contact details, education, work history, skills, etc., and converts it into a standardized format that can be easily searched and analyzed by the ATS.
  • The Matching: This tool compares the parsed resumes with the job requirements and the ideal candidate profile, using various criteria such as keywords, skills, experience level, location, etc., and assigns a score or rank to each candidate based on their fit.
  • AI / ML: An ATS uses Artificial Intelligence (AI) and machine learning (ML) to enhance its capabilities. For example, AI/ML can help create dynamic candidate profiles, suggest relevant jobs or candidates, predict hiring success, and provide insights for improving the recruitment process.
  • Collaboration and Activities: An ATS enables seamless collaboration among recruiters, candidates, and hiring managers via email or text messages. It automates tasks such as sending confirmations, reminders, feedback, and updates, scheduling interviews, and generating reports.
  • Integration: A fully featured ATS integrates with other software systems or platforms used in the hiring process, such as job boards, email providers, social media, payroll, and HR systems.

These components work together to create a smooth and efficient workflow for the hiring process. Depending on the features and functionalities of the ATS, it can also offer additional tools such as analytics, reporting, dashboards, alerts, notifications, etc.

Why You Should Use Exelare for Recruitment

An ATS can offer many benefits for recruiters, candidates, and organizations alike. Some of these benefits are:

1. Source and Attract Qualified Candidates

Exelare helps recruiters reach a larger pool of potential candidates across multiple platforms. It also enhances employer branding by showcasing company culture, values, and mission, attracting candidates who align with the organization.

Moreover, Exelare allows recruiters to engage passive candidates who are not actively job searching but might be interested in new opportunities. AI-powered recommendations analyze candidates’ profiles and behaviors to suggest relevant job openings.

2. Increase Candidate Engagement

Exelare ensures a positive candidate experience by facilitating timely and personalized communication. It automates interactions, such as application acknowledgments, interview invitations, and status updates, making the recruitment process seamless and efficient.

With Exelare, candidates receive updates on their application status, eliminating uncertainties and fostering engagement. The system also respects candidate privacy and ensures transparency in the hiring process.

3. Improve Efficiency and Lower Costs

Exelare streamlines recruitment by automating repetitive tasks like job postings, resume screening, and interview scheduling. By reducing manual efforts, recruiters save valuable time and resources, allowing them to focus on strategic hiring decisions.

Furthermore, Exelare provides data-driven insights to optimize hiring strategies. Recruiters can track key metrics such as cost-per-hire, time-to-hire, and quality-of-hire, helping them make informed decisions for future recruitment campaigns.

4. Optimize the Onboarding Process

Exelare ensures a seamless transition for new hires by providing all necessary documentation, team introductions, task assignments, and performance tracking. Its integration capabilities allow smooth data transfer to HR and payroll systems, simplifying the onboarding process.

Additionally, Exelare helps improve employee retention by facilitating continuous feedback and support. Automated surveys and performance tracking enable organizations to monitor employee satisfaction and address concerns proactively.

How Exelare Stands Out

With numerous ATS solutions available, choosing the right one can be overwhelming. Exelare sets itself apart as a powerful and intuitive applicant tracking system designed for modern recruitment challenges.

AI-Powered Candidate Matching

Exelare’s AI-driven technology efficiently matches candidates to job openings. It scans job descriptions and extracts key skills and qualifications, cross-referencing them with the talent pool to recommend the best-fit candidates without bias.

Seamless Recruitment Management

Managing multiple hiring stages and coordinating with hiring managers can be challenging. Exelare streamlines this process by enabling recruiters to track candidate progress, facilitate collaboration, and ensure smooth communication throughout the hiring journey.

Advanced Reporting & Analytics

At the end of every hiring campaign, recruiters need to evaluate performance and identify areas for improvement. Exelare’s comprehensive reports and analytics provide full visibility into recruitment metrics, helping teams refine their strategies for better outcomes.

Conclusion

In today’s competitive job market, leveraging an Applicant Tracking System is essential for efficient hiring. Exelare empowers recruiters and HR professionals by automating workflows, improving candidate engagement, and enhancing hiring quality.

By adopting Exelare, organizations can optimize their recruitment process, attract top talent, and make data-driven hiring decisions. Its advanced features and user-friendly interface make it a reliable solution for businesses of all sizes looking to streamline their hiring operations.