The recruiting industry has changed dramatically.

Candidates expect immediate responses. Recruiters are managing larger applicant volumes than ever before. Staffing firms are under pressure to fill positions faster while delivering an exceptional candidate experience.

At Exelare, we’ve spent the last several months focused on one objective:

Helping Recruiters Make More Placements with Less Administrative Work

Our latest release introduces some of the most exciting enhancements in Exelare’s history, including:

  • AI Candidate Reach-Out
  • AI Calling Assistant
  • AI-Powered Questionnaires
  • AI Candidate Matching
  • Enhanced AI Search
  • Workflow Automation

Together, these innovations help staffing firms engage candidates faster, automate repetitive recruiting tasks, and improve recruiter productivity.

NEW: AI Candidate Reach-Out Assistant

Engage Every Applicant Within Minutes

One of the biggest reasons recruiters lose qualified candidates is simple:

Another recruiter contacts them first.

Research consistently shows that candidate response rates are highest immediately after applying. Unfortunately, recruiters are often busy with interviews, client meetings, sourcing, and candidate submissions.

Exelare now helps solve this challenge with our new AI Candidate Reach-Out Assistant.

How It Works

When a candidate applies to a position:

  • Exelare receives the application.
  • A configurable cooling period (typically 5–10 minutes) begins.
  • AI automatically reaches out to the candidate.
  • The candidate receives a personalized engagement message.
  • AI gathers additional information and confirms interest.
  • Recruiters receive the interaction history directly inside Exelare.

Benefits

  • Contact applicants while interest is highest
  • Improve candidate experience
  • Increase response rates
  • Reduce candidate drop-off
  • Accelerate recruiter response times
  • Improve time-to-submit metrics
  • Improve time-to-hire metrics

Instead of waiting hours—or even days—for recruiter outreach, every applicant receives immediate engagement.

NEW: AI Calling Assistant

Let AI Handle Initial Candidate Outreach

Recruiters spend a significant amount of time making repetitive screening calls.

The new Exelare AI Calling Assistant helps automate those early-stage conversations while keeping recruiters in control.

AI Calling Can

  • Contact candidates automatically
  • Verify candidate availability
  • Confirm interest in opportunities
  • Gather preliminary screening information
  • Ask qualification questions
  • Capture responses directly into Exelare
  • Notify recruiters when candidates are qualified and interested

Why It Matters

Recruiters can spend more time building relationships and less time performing repetitive screening tasks.

The AI Calling Assistant acts as an extension of your recruiting team—working even when recruiters are unavailable.

Perfect For

  • IT Staffing
  • Healthcare Recruiting
  • Executive Search
  • Manufacturing
  • Skilled Trades
  • Warehouse Staffing
  • Transportation
  • High-Volume Recruiting

AI-Powered Questionnaires

Intelligent Candidate Screening Built Directly Into Exelare

One of the most requested enhancements from our customers is now available.

Recruiters can create, send, track, and manage questionnaires directly inside Exelare without relying on external systems.

No more switching between multiple platforms.

No more disconnected candidate information.

Everything stays inside your ATS.

Generate Screening Questions with AI

Creating effective screening questions manually can be time-consuming.

Recruiters can now generate customized questionnaires directly from a job description using AI.

Examples

For Software Developers:

  • Years of experience?
  • Experience with required technologies?
  • Work authorization status?
  • Availability to start?

For Manufacturing Positions:

  • Shift availability?
  • Equipment certifications?
  • Transportation availability?
  • Physical requirements?

For Healthcare Roles:

  • License verification
  • Specialty experience
  • Credential status
  • Shift preferences

Recruiters can modify, save, and reuse questionnaires as needed.

Built-In Questionnaires Included at No Additional Cost

Many recruiting organizations pay separately for candidate screening forms and assessment platforms.

Common solutions often require additional subscriptions for products such as:

  • Microsoft Forms
  • SurveyMonkey
  • Typeform
  • Jotform
  • Standalone assessment tools

These additional systems create extra costs and force recruiters to manage information across multiple platforms.

With Exelare, Questionnaires Are Included

There are:

  • No additional licensing fees
  • No per-response charges
  • No third-party form subscriptions required
  • No integration setup required

Included With Your Subscription

  • AI-generated questionnaires
  • Unlimited questionnaire templates
  • Email delivery
  • SMS delivery
  • Candidate response tracking
  • Recruiter-assisted completion
  • Questionnaire history within candidate records
  • Workflow integration

More Value. Fewer Systems.

Instead of paying for separate screening tools, staffing firms can manage the entire candidate screening process directly within Exelare.

This reduces software costs while providing recruiters with a complete view of candidate communications, responses, activities, and workflow status in a single platform.

Did You Know?

Many staffing firms pay separately for candidate screening forms and assessment tools. With Exelare, AI-powered questionnaires, email delivery, SMS delivery, response tracking, and workflow integration are included as part of your subscription at no additional cost.

AI Candidate Matching

Finding the right candidate should not require manually searching through thousands of resumes.

Exelare AI helps recruiters identify qualified talent faster by analyzing:

  • Skills
  • Experience
  • Industry background
  • Keywords
  • Certifications
  • Job requirements

Recruiters can focus on engaging the best candidates instead of spending hours searching.

Enhanced AI Search and Talent Discovery

Exelare continues to improve search capabilities across large candidate databases.

AI Helps Recruiters

  • Discover hidden talent
  • Surface overlooked candidates
  • Improve search relevance
  • Find similar candidates
  • Search large databases faster

Whether you’re managing thousands or millions of resumes, recruiters can find qualified talent more efficiently.

Smarter Workflow Automation

We’ve expanded workflow automation capabilities to help recruiting teams create repeatable and scalable recruiting processes.

Workflow Enhancements

  • Candidate progression tracking
  • Questionnaire-driven workflows
  • Automated status updates
  • Activity visibility
  • Recruiter accountability
  • Better process standardization

These enhancements help firms improve consistency without sacrificing flexibility.

Enhanced Notes and Recruiter Productivity

Recruiters rely heavily on notes and interaction history.

Recent improvements include:

  • Full-screen note editing
  • Advanced note search
  • Schedule Next Action functionality
  • Better interaction tracking
  • Faster access to candidate history

Recruiters can quickly understand a candidate’s journey without digging through multiple screens.

Improved Pipeline Visibility

Exelare’s pipeline experience continues to evolve.

Updated Pipeline Features

  • Kanban Pipeline View
  • Table Pipeline View
  • Improved stage visibility
  • Faster candidate movement
  • Better recruiter collaboration

Managers gain greater visibility while recruiters benefit from more intuitive workflows.

Enhanced Communication Tracking

Communication remains at the heart of recruiting.

Exelare continues to enhance integrations and communication tracking capabilities.

Benefits

  • Office 365 integration
  • Email tracking
  • Communication history
  • Outreach campaign management
  • Candidate engagement visibility

Recruiters maintain a complete record of interactions with candidates and clients.

Built for Modern Staffing Firms

Whether you’re recruiting:

  • IT Professionals
  • Healthcare Talent
  • Accounting & Finance Professionals
  • Executives
  • Manufacturing Workers
  • Skilled Trades
  • Warehouse Associates
  • Transportation Personnel

Exelare provides the AI, automation, CRM, workflow, sourcing, and communication tools needed to compete in today’s recruiting market.

More Placements. Less Complexity.

For over 25 years, Exelare has helped staffing and recruiting firms streamline operations, improve recruiter productivity, and increase placements.

Today’s recruiters need more than just an ATS.

They need intelligent automation.

They need faster candidate engagement.

They need AI that delivers real business value.

That’s exactly what Exelare provides.

With Exelare You Can:

  • Engage applicants within minutes automatically
  • Automate candidate outreach with AI Calling
  • Generate and send AI-powered questionnaires
  • Match candidates faster
  • Discover hidden talent
  • Streamline recruiting workflows
  • Improve recruiter productivity
  • Eliminate the cost of separate questionnaire platforms

Ready to See Exelare AI in Action?

Discover how AI Candidate Reach-Out, AI Calling, AI-Powered Questionnaires, AI Search, and Workflow Automation can help your recruiting team engage candidates faster and make more placements.

Visit Exelare ATS Official Website to schedule a personalized demo.

Exelare ATS

AI-Powered Recruiting. More Placements. Less Complexity.